OKIREN Privacy Policy
O-NAZ Inc. (hereinafter "Company") sets out a privacy policy (hereinafter "Policy") as follows in regard to the handling of personal information of persons including Users of the service provided by the Company (hereinafter "Company's Service").
Unless otherwise specified, the definitions of terms in this Policy shall be in accordance with the provisions set out in the Act on the Protection of Personal Information (Act No. 57 of 2003) (hereinafter "Personal Information Protection Act") and related laws and regulations.
1. Company’s Name and Address, and Name of the Representative
Name: O-NAZ Inc.
Address: ZORKS Okinawa, 381-1 Asato, Naha, Okinawa
CEO: Tsubasa Uehara
2. Compliance with Relevant Laws and Regulations
The Company will comply with the Personal Information Protection Act and other laws and regulations, as well as the guidelines of the Personal Information Protection Commission and other guidelines, and handle personal data appropriately.
If personal information the Company has collected is no longer needed for the purpose of use, the Company will delete it in an appropriate manner.
3. Appropriate Acquisition of Personal Information
When collecting personal information, the Company will publish or notify (including public announcements in accordance with this Policy) the purpose of use, and if the Company collects personal information listed in an agreement or other document (including electronic records) directly from the person concerned, the Company will clearly state the purpose of use beforehand, and collect it by legal and fair means.
The Company will use personal information appropriately within the scope needed to achieve the purpose of use.
4. Purposes of Use
The Company will use personal information collected for the following purposes.
(1) Personal information about Users of the Company's Service
(a) To make the contact required to provide and operate the Company's Service
(b) To respond to inquiries and requests from Users
(c) To verify/authenticate identity in providing the Company's Service
(d) To give information about and to provide the Company's Service
(e) To fulfil contracts (carry out services, etc.)
(f) To have Users view, change, or delete their own Registration Information, and view their usage
(g) To make requests about questionnaires such as User satisfaction surveys
(h) For purposes incidental to the above purposes of use
(2) Personal information relating to clients
(a) To manage the Company's clients
(b) To make contact required for business
(c) To execute contracts
(d) For other business activities, etc.
(3) Personal information of a person who has made an inquiry
To respond to inquiries
5. Provision of Personal Information
The Company will not provide personal information to third parties except in the following cases or as permitted under the Personal Information Protection Act and other laws and regulations.
(1) When it has the consent of the person in question
(2) When it is necessary to protect the life, body, or property of an individual and it is difficult to obtain the consent of the person in question
(3) When there is a particular need to improve public health or advance the sound development of children, and it is difficult to obtain the consent of the person in question
(4) When there is a need to cooperate with performance by a national agency, a local public organization, or a person entrusted by them, of business stipulated under the laws and regulations, and obtaining the consent of the person in question risks hindering the performance of that business
(5) When the Company entrusts all or some of the handling of personal information within the scope needed to achieve the purpose of use
(6) When personal information is provided in association with business succession due to merger or other reasons
(7) When personal information is jointly used with a specific person, and the person in question is notified in advance to that effect, as well as the items of personal information to be jointly used, the scope of the persons who jointly use it, the purpose of use of the person who uses it, and the name or title of the person responsible for the management of that personal information, or when the person in question is placed in a situation in which he/she can easily be made aware.
6. Outsourcing of Personal Information Handling
The Company may outsource all or some personal information handling services, within the scope needed to achieve the purpose of use. In that case, the Company will carry out necessary and appropriate supervision over the contractors.
7. Security Control Measures
The Company will take necessary and appropriate security control measures for management of personal data, including prevention of leakage, loss, or damage. In addition, the Company will carry out necessary and appropriate supervision of employees and contractors who handle personal data. While, in summary, security control measures consist of the formulation of a basic policy; implementation of organizational security control measures, personal security control measures, physical security control measures, and technological security control measures; and understanding the external environment, in regard to specific details of the security control measures, the Company will reply promptly when the person in question contacts us via the Contact below.
8. Disclosure of Personal Data
(1) When the Company has been requested by the person in question to give notice of the purpose of use; disclose; correct, add, or delete details; or suspend use; erase; or suspend provision to a third party of retained personal data (hereinafter collectively termed "Disclosure"), the Company will disclose this to the person in question promptly. However, if the Company is unable to respond to a request for Disclosure, including in any of the following cases, the Company will give notice to that effect promptly. Please be aware beforehand that if some or all of the retained personal data is deleted, suspended from use, erased, or provision to a third party is suspended, it may not be possible to provide the Company’s Service or carry out transactions according to the request.
(a) When there is a risk of harm to the life, body, property, or other rights and interests of the person in question or a third party
(b) When there is a risk of significant hindrance to the proper implementation of the Company's business
(c) When the identity of the person in question cannot be verified
(d) When the right of representation cannot be confirmed when there is an application from an agent
(e) When there has been a deficiency in the prescribed documents to be submitted
(f) When retained personal data could not be identified due to a deficiency in the prescribed documents to be submitted
(g) When the subject of a request for Disclosure does not correspond to retained personal data
(h) When Disclosure would breach a law or regulation
(2) Please note in advance that a fee of 1,000 yen per case will be required in the case of disclosure of retained personal data and notification of purpose of use.
(3) Personal information obtained at the time of a request for Disclosure will be handled appropriately only to the extent needed to handle the request. Please also note in advance that documents submitted according to a request cannot be returned.
9. Steps to Protect Personal Information
The Company may review the status of operations related to the handling of personal information as required, endeavor to continuously improve, and may change the contents of this Policy as needed.
10. Contact
Privacy Officer, O-NAZ Inc.
Please contact us using the inquiry form.
Established September 19, 2023
